• Collation of the annual budgets of the Federal Universities/Centres and preparation of that of the Commission, and facilitate the defence at the Federal Ministry of Finance and the National Assembly.
• Treasury Management and Expenditure Processing, administration of Receipts, Loans and Advances, and ensuring the functionality and operations of the electronic payment system.
• Payroll Administration through the Integrated Personal and Payroll Information System (IPPIS) of the Office of the Accountant General of the Federation.
• Preparation of the accounts of the Commission in accordance with the International Public Sector Accounting Standards (IPSAS), and causing them to be audited annually and submitted to the Public Accounts Committees of the National Assembly, Office of the Auditor General for the Federation and Office of the Accountant General of the Federation, and responding to enquiries from them.
• Maintenance of appropriate financial records and Accounting System in compliance with the relevant Acts and extant regulations on financial controls and advising universities on such matters.

The Treasury Division is made up of three sections namely:

• Payroll,
• Pension and Taxes, and
• E-payment section

These sections are supervised and coordinated by the Sectional Heads of the Division. The functions of the Division include:

• Payment of all approved and duly processed vouchers and transfers made by the Commission through GIFMIS and REMITA Platforms.
• Liaising with the Office of the Accountant General in the preparation of monthly staff salaries through Integrated Payroll and Personnel Information System.
• Issuing of Local Purchase Order (LPO).
• Rendering reports on the monthly financial status of the Commission to the Executive Secretary.
• Facilitating the issuance of National Housing Fund (NHF) passbook, and the collection of staff Tax Identification Number (TIN).
• Processing of Tax Clearance Certificate for staff of the Commission.
• Preparation and submission of monthly tax returns to Federal Inland Revenue Services (FIRS).
• Collection of Tax Credit Notes for onward distribution to suppliers.
• Collaborating with Pension Transition Arrangement Directorate (PTAD) on matters and issues relating to Defined Benefits (Old pension) Scheme
• Preparation and Submission of the Commission’s Staff Nominal Roll to PENCOM on yearly basis.
• Processing/remittance of National Social Insurance Trust Fund (NSITF) on behalf of the staff of the Commission

ACTIVITIES OF EACH SECTION OF THE DIVISION

Payroll Section

The section has three staff and is headed by an Assistant Chief Finance Officer. The section is responsible for:

• Liaising with the Office of the Accountant General in the preparation of monthly staff salaries through Integrated Payroll and Personnel Information System.
• Processing of all statutory deductions to the relevant collection agencies.

Pension and Taxes Section

The Pension and Taxes Section has three staff and is headed by a Chief Finance Officer. The section is responsible for:

• Processing/remittance of National Social Insurance Trust Fund (NSITF) on behalf of the staff of the Commission
• Preparation and Submission of the Commission’s Staff Nominal Roll to PENCOM on yearly basis.
• Collaborating with Pension Transition Arrangement Directorate (PTAD) on matters and issues relating to Defined Benefits (Old pension) Scheme.
• Collection of Tax Credit Notes for onward distribution to suppliers.
• Preparation and submission of monthly tax returns to Federal Inland Revenue Services (FIRS).
• Processing of Tax Clearance Certificate for every staff of the Commission.
• Facilitating the issuance of National Housing Fund (NHF) passbook, and the collection of staff Tax Identification Number (TIN).

E-Payment Section

The section has five staff and is headed by a Chief Finance Officer. The section is saddled with the responsibility of ensuring:

• Payment of all approved and duly processed vouchers and transfers made by the Commission through GIFMIS and Remita Platforms.
• Issuing of Local Purchase Order (LPO).
• Rendering reports on the monthly financial status of the Commission to the Executive Secretary.

The Division is headed by a Deputy Director, Mr. Chibogu Etu

The Budget Division is one of the four Divisions in the Directorate of Finance and Accounts. The Division is made up of (3) three Sections as follows:

• Budget Coordination
• Expenditure Management and Control
• Loans and Advances

The Sections are overseen and coordinated by Sectional Heads. The functions of the Division include:

• Preparation and Submission of National Universities Commission Secretariat Budget Proposal to the Budget Office of the Federation and the Federal Ministry of Education.
• Liaison with the Budget Office of the Federation and the Federal Ministry of Education to ensure that information on budget related activities are properly conveyed to the Federal Universities & Inter-University centres.
• Coordinating the collation and submission of Budget proposal of Federal Universities/ Inter-University Centres to the Budget Office of the Federation and the Federal Ministry of Education.
• Responding to correspondences from all Nigerian Universities, Budget Office of the Federation, Ministry of Education and the National Assembly on all Budget related Matters.
• Preparation of Departmental Vote and Expenditure Account (DVEA).
• Processing of Approved Secretariat Expenditures/ Advances for Payment.
• Maintenance of Vote Books
• Processing of Store Requisition and Expenditure Requisition (E.R).

Activities of Each Section of the Division

Budget Preparation Section

The Section has three staff and is headed by an Assistant Chief Finance Officer. The Section is responsible for the collation, preparation, control and monitoring Budget related activities of the Federal Universities/Inter-University Centres and NUC Secretariat.

• Preparation and Submission of National Universities Commission Secretariat Budget
• Liaison with the Budget Office of the Federation and the Federal Ministry of Education to ensure that information on budget related activities are properly conveyed to the Federal Universities & Inter-University centres.
• Coordinating the collation and submission of Budget proposal of Federal Universities/ Inter-University Centres to the Budget Office of the Federation and the Federal Ministry of Education.
• Responding to correspondences from all Nigerian Universities, Budget Office of the Federation, Ministry of Education and the National Assembly on all Budget related Matters.

Expenditure Control Section

This section has four staff and is headed by a Principal Finance Officer who oversees and coordinates the Processing of Approved Secretariat Expenditures for Payment, Maintenance of Secretariat Vote Book, Processing Store Requisition and Expenditure Requisition (E.R)

• Preparation of Departmental Vote and Expenditure Account (DVEA).
• Processing of Approved Secretariat Expenditures for Payment.
• Maintenance of Vote Books
• Processing of Store Requisition and Expenditure Requisition (E.R.).

Loans and Advances Section

The Section has five staff and is headed by an Assistant Chief Finance Officer who oversees the Processing of Approved Secretariat Advance Expenditures for Payment.

• Processing of Approved Secretariat Advances for Payment.
• Maintenance of Vote Books

The three Sections work in line with the objectives of the Division in the discharge of its responsibilities. The Division has a total of 14 staff including the HOD.

The Division is headed by a Deputy Director, Mr. Olufemi Yeye

Final Accounts Division is one of the four divisions of the Directorate of Finance and Accounts. The Division is made up of three (3) sections namely:

• Accounts Reconciliation
• Project Accounts
• External Accounts

The Sections are overseen and coordinated by Sectional Heads.

Functions of the Division include:

• Maintenance of Financial Records and Accounts for Universities and NUC Secretariat for both local and external transactions.
• Reconciliation and preparation of the Final Accounts of the Commission.
• Processing of approved expenditure in respect of University Based Activities and Project Accounts.
• Management of the Commission’s Accounting System, sage ERP 1000 Accounting package.
• Liaising with Statutory/Regulatory Agencies including Office of the Accountant General of the Federation, Office of the Auditor General of the Federation, Public Accounts Committees, and External Auditors on issues relating to financial regulations, circulars etc.

The Division is serviced by eleven (11) staff.

ACTIVITIES OF EACH SECTION OF THE DIVISION 

Accounts Reconciliation Section

The Section has three (3) staff and is headed by an Assistant Chief Finance Officer. The Section is saddled with the following responsibilities.

• Reconciliation of the Commission’s Bank accounts.
• Liaising with Statutory/Regulatory Agencies including Office of the Accountant General of the Federation, Office of the Auditor General of the Federation, Public Accounts Committees, and External Auditors on issues relating to financial regulations, circulars etc.
• Maintenance of Financial Records and Accounts of NUC Secretariat.

Project Expenditure Section

The section has four (4) staff and is headed by a Chief Finance Officer who oversees and coordinates the activities. The section is saddled with the following responsibility of processing of all   approved expenditure in respect of University Based Activities and Project Accounts.

External Accounts

The Section is serviced by two (2) staff. The Section is headed by a Chief Finance Officer who oversees the activities. The section is saddled with the following responsibility.

• Processing overseas expenditures.
• Maintenance of financial records for universities external transactions.
• Management of the Commission’s Accounting System, Sage ERP 1000 Accounting package.
• Preparation of the Final Accounts of the Commission.

Vision

To be an innovative Division of the Finance and Accounts Directorate driven by Excellence for the attainment of the Commission’s goal of effective financial records maintenance, analysis and reporting.

Mission

To provide timely General Purpose Financial Statements that are consistent with the International Public Sector Accounting Standards and other extant regulations and truly reflect the fiscal activities of the Commission.

The Division is headed by a Deputy Director, Mrs. Immaculata Egwumba

IFR Division is made up of three (3) sections as follows:

• Accounts Reconciliation Section
• Financial Reporting Section
• Audit Query Section

The sections are overseen and coordinated by Sectional Heads.

Functions of the Division include:

• Maintenance of Financial Records and Accounts for Universities’ Funds and NUC Secretariat for both local and external transactions

• Reconciliation of the Bank Accounts of the Commission

• Preparation of the Final Accounts of the Commission
• Management of the Commission’s Accounting System (Sage ERP 1000 Accounting Package).
• Liaising with Statutory/Regulatory Agencies including Office of the Accountant General of the Federation, Office of the Auditor General of the Federation, Public Accounts Committees, and External Auditors on issues relating to financial regulations, circulars etc.

Activities of each Section of the Division

1. Accounts Reconciliation Section

The Accounts Reconciliation Section shall perform the following duties:

• To ensure proper recording of the Commission’s Receipts and Expenditure in the relevant Cash Books on daily basis and to cause same to be posted in the system using the Accounting Package, Sage ERP 1000;
• To Reconcile the Cash Books with the Bank Statements on monthly basis;
• To keep the Commission’s Cash Books, Bank Statements, Payment Vouchers etc in proper custody for financial references.
• Maintenance and Reconciliation of all External Accounts;
• To ensure that all control accounts in the General Ledger are reconciled with the schedules on a monthly basis, report on variances (if any) should be made to the Deputy Director, IPSAS & Fiscal Reporting Division on or before 7^th of the following month;
• Any other duty that may be assigned.

2. Financial Reporting Section

The Financial Reporting Section shall perform the following duties:

• Ensuring proper maintenance of the General Ledgers;
• Ensuring the balancing of the General Ledgers and extraction of International Public Sector Accounting Standards (IPSAS) Accrual Basis Compliant Trial Balance on or before 10^th of the following month;
• Ensuring the preparation and presentation of General Purpose financial Statement on or before 10^th of the following month
• Ensuring analysis, interpretation and reporting of General Purpose Financial Statement on or before 15^th of the following month;
• Preparation and submission of the monthly and annual Transcript/Trial Balance to the Consolidated Accounts Department of the OAGF;
• Maintenance of appropriate Accounting System in compliance with the relevant Acts and extant regulations on financial controls;
• Preparation of Annual financial Report of the Commission on or before 21^st January the following year and causing them to be audited annually by the External Auditors;
• Analyzing Financial and Statistical Report for the attention of the Management;
• Any other duty that may be assigned.

3. Audit Query Section

The Audit Query section shall perform the following duties:

• Hosting and working with all Audit Teams from Offices of the Auditor-General for the Federation (AuGF), Accountant-General of the Federation (OAGF) and other such teams;
• Responding to Audit Queries promptly and adequately;
• Liaising with other relevant Directorates for responses and collating same for submission to the Public Accounts Committee (PAC) of the National Assembly (NASS, OAGF, AuGF, Budget Office and other relevant Agencies;
• Any other duty that may be assigned.

The Division is headed by Mr. Sunday Ogwuche