Director’s Profile

Mr Sam Onazi
Director's profile

Mr. Sam Marcel ONAZI, studied Accounting at Ahmadu Bello University, won the coveted Coopers & Lybrand (Chartered Accountants) Prize for the Best Graduating Student in Auditing and Investigation (1987). He later attended the Post Graduate Nigerian College of Accountancy, Jos. He is a Professional Accountant; a Fellow of the Association of National Accountants of Nigeria (ANAN), and also Fellow of the Chartered Institute of Taxation of Nigeria (CITN). He also holds M.Sc. degree in Accounting and Finance. He worked extensively in the banking and oil sector prior to joining the Commission.

Vision

To be a preeminent financial services Directorate for the accomplishment of the Commission’s mandates and standard by which universities and other institutions measure excellent service delivery.

Mission

To provide sound financial management counsel to the Commission and quality services by implementing financial policies and procedures consistent with extant laws and generally accepted accounting standards with professionally competent and courteous Directorate staff.

Mandate & Functions

The main functions of the Department are:-

  • Collation of the annual budgets of the Federal Universities/Centres and preparation of that of the Commission, and facilitate the defence at the Federal Ministry of Finance and the National Assembly.
  • Treasury Management and Expenditure Processing, administration of Receipts, Loans and Advances, and ensuring the functionality and operations of the electronic payment system.
  • Payroll Administration through the Integrated Personal and Payroll Information System (IPPIS) of the Office of the Accountant General of the Federation.
  • Preparation of the accounts of the Commission in accordance with the International Public Sector Accounting Standards (IPSAS), and causing them to be audited annually and submitted to the Public Accounts Committees of the National Assembly, Office of the Auditor General for the Federation and Office of the Accountant General of the Federation, and responding to enquiries from them.
  • Maintenance of appropriate financial records and Accounting System in compliance with the relevant Acts and extant regulations on financial controls and advising universities on such matters.

Directorate’s Divisions

Treasury Division

The Division is headed by a Deputy Director, Ms Hauwa O. Ibrahim who oversees all the divisional activities

The Treasury Division is made up of three sections namely:

  • Payroll,
  • Pension and Taxes, and
  • E-payment section

These sections are supervised and coordinated by the Sectional Heads of the Division. The functions of the Division include:

  • Payment of all approved and duly processed vouchers and transfers made by the Commission through GIFMIS and REMITA Platforms.
  • Liaising with the Office of the Accountant General in the preparation of monthly staff salaries through Integrated Payroll and Personnel Information System.
  • Issuing of Local Purchase Order (LPO).
  • Rendering reports on the monthly financial status of the Commission to the Executive Secretary.
  • Facilitating the issuance of National Housing Fund (NHF) passbook, and the collection of staff Tax Identification Number (TIN).
  • Processing of Tax Clearance Certificate for staff of the Commission.
  • Preparation and submission of monthly tax returns to Federal Inland Revenue Services (FIRS).
  • Collection of Tax Credit Notes for onward distribution to suppliers.
  • Collaborating with Pension Transition Arrangement Directorate (PTAD) on matters and issues relating to Defined Benefits (Old pension) Scheme
  • Preparation and Submission of the Commission’s Staff Nominal Roll to PENCOM on yearly basis.
  • Processing/remittance of National Social Insurance Trust Fund (NSITF) on behalf of the staff of the Commission

ACTIVITIES OF EACH SECTION OF THE DIVISION

Payroll Section

The section has three staff and is headed by an Assistant Chief Finance Officer. The section is responsible for:

  • Liaising with the Office of the Accountant General in the preparation of monthly staff salaries through Integrated Payroll and Personnel Information System.
  • Processing of all statutory deductions to the relevant collection agencies.

Pension and Taxes Section

The Pension and Taxes Section has three staff and is headed by a Chief Finance Officer. The section is responsible for:

  • Processing/remittance of National Social Insurance Trust Fund (NSITF) on behalf of the staff of the Commission
  • Preparation and Submission of the Commission’s Staff Nominal Roll to PENCOM on yearly basis.
  • Collaborating with Pension Transition Arrangement Directorate (PTAD) on matters and issues relating to Defined Benefits (Old pension) Scheme.
  • Collection of Tax Credit Notes for onward distribution to suppliers.
  • Preparation and submission of monthly tax returns to Federal Inland Revenue Services (FIRS).
  • Processing of Tax Clearance Certificate for every staff of the Commission.
  • Facilitating the issuance of National Housing Fund (NHF) passbook, and the collection of staff Tax Identification Number (TIN).

E-Payment Section

The section has five staff and is headed by a Chief Finance Officer. The section is saddled with the responsibility of ensuring:

  • Payment of all approved and duly processed vouchers and transfers made by the Commission through GIFMIS and Remita Platforms.
  • Issuing of Local Purchase Order (LPO).
  • Rendering reports on the monthly financial status of the Commission to the Executive Secretary.
Budget Division

The Division is headed by a Deputy Director, Mrs. Hauwa Amos

The Budget Division is one of the four Divisions in the Directorate of Finance and Accounts. The Division is made up of (3) three Sections as follows:

  • Budget Coordination
  • Expenditure Management and Control
  • Loans and Advances

The Sections are overseen and coordinated by Sectional Heads. The functions of the Division include:

  • Preparation and Submission of National Universities Commission Secretariat Budget Proposal to the Budget Office of the Federation and the Federal Ministry of Education.
  • Liaison with the Budget Office of the Federation and the Federal Ministry of Education to ensure that information on budget related activities are properly conveyed to the Federal Universities & Inter-University centres.
  • Coordinating the collation and submission of Budget proposal of Federal Universities/ Inter-University Centres to the Budget Office of the Federation and the Federal Ministry of Education.
  • Responding to correspondences from all Nigerian Universities, Budget Office of the Federation, Ministry of Education and the National Assembly on all Budget related Matters.
  • Preparation of Departmental Vote and Expenditure Account (DVEA).
  • Processing of Approved Secretariat Expenditures/ Advances for Payment.
  • Maintenance of Vote Books
  • Processing of Store Requisition and Expenditure Requisition (E.R).

Activities of Each Section of the Division

Budget Preparation Section

The Section has three staff and is headed by an Assistant Chief Finance Officer. The Section is responsible for the collation, preparation, control and monitoring Budget related activities of the Federal Universities/Inter-University Centres and NUC Secretariat.

  • Preparation and Submission of National Universities Commission Secretariat Budget
  • Liaison with the Budget Office of the Federation and the Federal Ministry of Education to ensure that information on budget related activities are properly conveyed to the Federal Universities & Inter-University centres.
  • Coordinating the collation and submission of Budget proposal of Federal Universities/ Inter-University Centres to the Budget Office of the Federation and the Federal Ministry of Education.
  • Responding to correspondences from all Nigerian Universities, Budget Office of the Federation, Ministry of Education and the National Assembly on all Budget related Matters.

Expenditure Control Section

This section has four staff and is headed by a Principal Finance Officer who oversees and coordinates the Processing of Approved Secretariat Expenditures for Payment, Maintenance of Secretariat Vote Book, Processing Store Requisition and Expenditure Requisition (E.R)

  • Preparation of Departmental Vote and Expenditure Account (DVEA).
  • Processing of Approved Secretariat Expenditures for Payment.
  • Maintenance of Vote Books
  • Processing of Store Requisition and Expenditure Requisition (E.R.).

Loans and Advances Section

The Section has five staff and is headed by an Assistant Chief Finance Officer who oversees the Processing of Approved Secretariat Advance Expenditures for Payment.

  • Processing of Approved Secretariat Advances for Payment.
  • Maintenance of Vote Books

The three Sections work in line with the objectives of the Division in the discharge of its responsibilities. The Division has a total of 14 staff including the HOD.

Final Accounts Division

The Division is headed by a Deputy Director, Mrs. Anthonia Bawa.

Final Accounts Division is one of the four divisions of the Directorate of Finance and Accounts. The Division is made up of three (3) sections namely:

  • Accounts Reconciliation
  • Project Accounts
  • External Accounts

The Sections are overseen and coordinated by Sectional Heads.

Functions of the Division include:

  • Maintenance of Financial Records and Accounts for Universities and NUC Secretariat for both local and external transactions.
  • Reconciliation and preparation of the Final Accounts of the Commission.
  • Processing of approved expenditure in respect of University Based Activities and Project Accounts.
  • Management of the Commission’s Accounting System, sage ERP 1000 Accounting package.
  • Liaising with Statutory/Regulatory Agencies including Office of the Accountant General of the Federation, Office of the Auditor General of the Federation, Public Accounts Committees, and External Auditors on issues relating to financial regulations, circulars etc.

The Division is serviced by eleven (11) staff.

ACTIVITIES OF EACH SECTION OF THE DIVISION 

Accounts Reconciliation Section

The Section has three (3) staff and is headed by an Assistant Chief Finance Officer. The Section is saddled with the following responsibilities.

  • Reconciliation of the Commission’s Bank accounts.
  • Liaising with Statutory/Regulatory Agencies including Office of the Accountant General of the Federation, Office of the Auditor General of the Federation, Public Accounts Committees, and External Auditors on issues relating to financial regulations, circulars etc.
  • Maintenance of Financial Records and Accounts of NUC Secretariat.

Project Expenditure Section

The section has four (4) staff and is headed by a Chief Finance Officer who oversees and coordinates the activities. The section is saddled with the following responsibility of processing of all   approved expenditure in respect of University Based Activities and Project Accounts.

External Accounts

The Section is serviced by two (2) staff. The Section is headed by a Chief Finance Officer who oversees the activities. The section is saddled with the following responsibility.

  • Processing overseas expenditures.
  • Maintenance of financial records for universities external transactions.
  • Management of the Commission’s Accounting System, Sage ERP 1000 Accounting package.
  • Preparation of the Final Accounts of the Commission.
Assets, Liabilities and IPSAS Division

The Division is headed by a Deputy Director, Mr. John Alechenu Aba.

IPSAS Division is one of the four Divisions in the Directorate of Finance and Accounts. It was carved out from the Final Accounts Division as a result of the directives from the Office of the Accountant General of the Federation (OAGF) that IPSAS should exist as a substantive Division. The Division is made up of three (3) sections as follows:

  • IPSAS
  • Fixed Assets
  • Stores Management.

The sections are overseen and coordinated by Sectional Heads.

The functions of the Division include:

  • Maintenance of the Commission’s Property, Plant and Equipment Assets Register using the appropriate assets management system.
  • Calculation of Recommended Insurable Value (RIVs) in respect of the Commission’s property, plant and equipment for insurance purposes.
  • Preparation of monthly/annual IPSAS Accrual Basis Compliant Trial Balance and submission of same to the Office of the Accountant General of the Federation (OAGF).
  • Preparation of Stores Receipt Voucher (SRV)
  • Updating of Stock Ledger Cards and Bin Cards and uploading same to Sage ERP 1000.
  • Receipt of procured items from contractors and onward distribution of these items to the various Directorates in the Commission.
  • Preparation of Settlement of Bill for supplier’s payment.

ACTIVITIES OF EACH SECTION OF THE DIVISION

IPSAS Section

IPSAS Section in NUC has two (2) staff and it is headed by a Chief Finance Officer. The Section is saddled with the responsibility of preparing monthly/annual IPSAS Accrual Basis Complaint Trial Balance of the Commission and submitting same to the Office of the Accountant General of the Federation (OAGF).

Fixed Assets Section

The Fixed Assets Section is a key Section in the Division. It keeps accurate record of all movable and immovable assets of the Commission. The Section has three (3) staff and it is headed by a Chief Finance Officer (CFO).

The following are the functions of the section.

  • Calculation of Recommended Insurable Value (RIV) of Motor Vehicle in the Commission.
  • Maintenance of the Commission’s Property, Plant and Equipment Assets Register using the appropriate assets management system.
  • Circularizing Directorates to confirm existence of newly procured assets.

Store Management Section

The Store Section manages all stationery and computer consumables procured by the Commission for onward distribution to the various Directorates. The section has four (4) staff and is headed by a Chief Executive Officer (CEO). The functions of the section are as follow.

  • Preparation of Stores Receipt Voucher (SRV)
  • Updating of Stock Ledger Cards and Bin Cards and uploading same to Sage ERP 1000.
  • Receipt of procured store items from suppliers for onward distribution to the various Directorates for their operational activities.
  • Preparation of Settlement of Bill for supplier’s payment.

The three sections work in line with the objectives of the Division in the discharge of assigned responsibilities. The Division has a total of nine (9) staff including the HOD.